Why Real Estate Text Message Prospecting Works (+ Scripts with Examples)

As we all know, timely, face-to-face communication can make or break a deal. But what about real estate text message prospecting, which has emerged as a highly effective tool for real estate agents?

Well, it turns out that a real estate text message is an innovative strategy that leverages the pervasiveness and immediacy of sending bulk SMS (Short Message Service) to connect with potential clients. This approach enables a real estate agent to reach a broad audience with minimal effort and caters to potential buyers’ preferences for quick, hassle-free communication.

Given its significant open and response rates, it has become an indispensable part of the marketing mix for agents looking to stay ahead in today’s competitive market.

Real Estate Text Message Prospecting

The success of real estate text messaging prospecting in real estate can be attributed to several key factors

High Open and Response Rates – Text messages boast an impressive open rate of approximately 98%, dwarfing the open rates of email marketing and the efficacy of cold calling. This ensures that messages sent by real estate agents are not only delivered but also read by a vast majority of recipients.

Immediacy and Personal Touch – Unlike emails that may sit unread in an inbox, text messages offer immediacy, often being read within minutes of receipt. This immediate engagement facilitates a personal connection between the agent and the prospect, allowing for a more organic development of the client-agent relationship.

Convenience for Both Parties – Text messaging is a non-intrusive form of communication that allows prospects to respond at their leisure, eliminating the pressure of immediate responses required by phone calls. For agents, it offers the ability to efficiently reach out to multiple prospects simultaneously while also providing the flexibility to personalize messages as needed.

The Telephone Consumer Protection Act (TCPA) is a crucial legislation governing how a real estate business, including real estate experts , can engage in text message marketing. Under the TCPA, real estate agents must obtain prior express written consent from individuals before sending them marketing texts.

This consent must be clear, unambiguous, and obtained without any coercion. Failure to comply with TCPA regulations can result in hefty fines and legal repercussions, making it imperative for real estate experts to understand and abide by these laws.

While text message prospecting presents numerous benefits, real estate agents must navigate a landscape rife with legal and ethical considerations:

Compliance with Regulations – In the United States, the Telephone Consumer Protection Act (TCPA) governs the use of text messaging for commercial purposes. Real estate agents must ensure they have explicit consent from individuals before sending them marketing texts to avoid legal repercussions.

Privacy and Personalization – It’s crucial to balance personalization with respect for privacy. Agents should use the information they have about prospects judiciously, crafting messages that are relevant without being intrusive.

Opt-Out Mechanisms – Every text message sent for prospecting purposes should include a clear and straightforward way for recipients to opt-out of future communications. This not only aligns with legal requirements but also respects the preferences of the recipient.

Obtaining consent before sending marketing texts is not only a legal requirement but also an ethical obligation. It demonstrates respect for individuals’ privacy and preferences, fostering trust and positive relationships with prospective clients.

Moreover, obtaining consent ensures that recipients are genuinely interested in receiving information about real estate properties or services, increasing the likelihood of meaningful engagement and conversions. Real estate experts should implement clear opt-in mechanisms and allow recipients to opt out of future communications easily.

Tips on Maintaining Professionalism

When engaging in property text message prospecting, it’s essential to maintain professionalism and respect boundaries to avoid coming across as intrusive or spammy. Here are some tips to achieve this:

Personalize Messages

Tailor your messages to the recipient’s interests and preferences whenever possible. Avoid generic, mass-produced texts that lack relevance.

Respect Opt-Out Requests

Honor opt-out requests promptly and ensure recipients are removed from your social media marketing list. Continuing to send messages to individuals who have opted out not only violates regulations but also damages your reputation.

Timing Matters

Be mindful of the time zone and the timing of your messages. Sending texts too early in the morning or late at night can be perceived as invasive and disrespectful.

Provide Value

Offer valuable information, such as new listings, market insights, or helpful tips related to real estate. Demonstrating expertise and providing genuine value increases the likelihood of recipients engaging positively with your messages.

Be Transparent

Clearly identify yourself and your real estate agency in your messages. Transparency builds trust and credibility with recipients and reduces the likelihood of them dismissing your texts as spam.

With these, real estate experts can effectively leverage text message prospecting to engage with potential clients and drive real estate company growth.

Building Your Contact List: Text Message Prospecting

Building a robust contact list is crucial for reaching potential clients effectively. However, it’s equally essential to do so legally and ethically. Here are some updated strategies for gathering phone numbers and segmenting your contact list:

Again, with data privacy regulations like GDPR and CCPA enforcement, obtaining consent before adding someone to your contact list is paramount. Ensure that individuals explicitly opt-in to receive messages from you. This can be done through sign-up forms on your website, social media channels, or in-person events.

Utilize CRM Systems

Customer Relationship Management (CRM) systems are invaluable tools for organizing your contact list. Invest in a CRM platform that allows for easy segmentation based on criteria such as location, property preferences, or stage in the buying/selling process. This segmentation ensures that your messages are tailored and relevant to each group.

Engage on Social Media

Social media platforms provide opportunities to connect with possible clients and gather phone numbers organically. Engage with followers through meaningful interactions, offer valuable content, and encourage them to sign up for exclusive updates or promotions, thereby consenting to receive text messages from you.

Networking Events and Referrals

Networking events within the real estate community or related industries can be fruitful for expanding your contact list. Additionally, satisfied clients can provide referrals, offering their contacts’ phone numbers with their consent. Remember to follow up with these referrals promptly and professionally.

Content Marketing and Landing Pages

Create compelling content such as market reports, guides, newsletters, and Facebook ads related to real estate. Drive traffic to dedicated landing pages where visitors can opt-in to receive updates via text message. This approach builds your contact list and positions you as a knowledgeable authority in the industry.

Importance of Segmenting Your Contact List

Segmenting your contact list is more than just organizing phone numbers—it’s about delivering tailored messages that resonate with specific audiences. Here’s why it’s essential:


Segmenting allows you to personalize your messages based on the recipient’s preferences, behavior, or demographics. A first-time homebuyer may have different needs and interests compared to a seasoned investor. Tailoring your messages increases engagement and fosters stronger connections.


Sending relevant content ensures that your messages are valuable to the recipient. Whether it’s market update, home search, property listing, or educational resources, segmented lists enable you to deliver information that directly addresses the recipient’s interests or stage in the real estate journey.

Increased Conversion Rates

How real estate text message prospecting works.

Targeting specific segments with tailored messages increases the likelihood of conversion. Do not send too many text messages, opt for a more personalized approach to demonstrate that you understand the recipient’s needs and can offer solutions that meet their requirements, ultimately leading to more successful outcomes.

Optimized Communication

Different segments may prefer different communication styles or other marketing channels. Some may prefer messages for quick updates, while others may prefer email for detailed information. Segmenting allows you to optimize your communication strategy for each group, maximizing engagement and response rates.

Crafting Effective Messages

Text message prospecting helps agents to connect with possible clients swiftly and efficiently. However, the effectiveness of these messages hinges greatly on their crafting. Here are some tips to help you create compelling and engaging text messages for real estate prospecting:

  1. Conciseness is KeyKeep your estate text message scripts brief and to the point. Busy individuals appreciate messages that respect their time. Aim for clarity and avoid unnecessary jargon or overly elaborate language.
  2. Clarity Trumps ComplexityEnsure your message is crystal clear. Ambiguity can lead to confusion or misinterpretation, potentially deterring prospects. Use simple language and straightforward propositions to convey your message effectively.
  3. Engagement through RelevanceTailor your messages to the recipient’s interests and needs. Research your prospects to understand their preferences and motivations. Incorporate relevant details about properties or services that align with their requirements.
  4. Personalization MattersAddress recipients by name to establish a personal connection. People are more likely to engage with personalized messages rather than generic blasts. Utilize available data to customize your messages and demonstrate genuine interest in the individual.
  5. Captivating OpenersGrab attention from the outset with a compelling opening message. Start with something relevant and attention-grabbing, such as mentioning a recent market trend, a notable property listing, or a local event related to real estate.
  6. Follow-Up StrategyCraft follow-up messages that maintain momentum and encourage further interaction. A well-timed follow-up can reignite interest or address any unanswered queries. Avoid being overly persistent, but don’t hesitate to remind prospects of your offerings gently.
  7. Call to Action (CTA)Include a clear and actionable CTA in your messages. Whether it’s scheduling a property viewing, requesting more information, or subscribing to your newsletter, guide recipients towards the next step in the process.


  1. Initial Message: “Hi [Prospect’s Name], I noticed you’ve been exploring properties in [neighborhood]. Have you considered [specific property or type of property]? I’d love to share some insights or schedule a viewing if you’re interested. Let me know!”
  2. Follow-Up Message: “Hi [Prospect’s Name], just a quick follow-up on my previous message. I came across a property that might match your criteria perfectly. Would you be available for a viewing this week? Let me know your thoughts!”

Three Best Practices for Text Message Prospecting

To make the most of this strategy, it’s essential to adhere to best practices that ensure effectiveness while respecting recipients’ preferences and privacy.

One of the key factors in successful text message prospecting is finding the right balance in frequency. While you want to stay top-of-mind with your prospects, bombarding them with too many messages can lead to annoyance and potential opt-outs. A general rule of thumb is to limit messages to no more than 2-4 per month. However, this can vary based on your audience and the nature of your messages. Regularly assess engagement metrics and adjust your frequency accordingly.

2. The Significance of Timing

Timing plays a crucial role in the effectiveness of your text message campaigns. Sending messages at the right time increases the likelihood of engagement and response. Consider factors such as time zone differences, work schedules, and typical daily routines when scheduling your messages. For example, sending messages during lunch breaks or in the evening when people are more likely to be relaxed and receptive can yield better results. Additionally, avoid sending messages late at night or early in the morning to respect recipients’ personal time.

3. Tracking and Measuring Effectiveness

To gauge the success of your text message campaigns, it’s essential to track and measure various metrics. Utilize analytics tools provided by your SMS platform to monitor key performance indicators (KPIs) such as open rates, click-through rates, response rates, and conversion rates. These insights will help you understand what strategies are working well and where there is room for improvement. Additionally, implement unique tracking links or codes in your messages to attribute leads and conversions directly to your text message campaigns. Regularly analyze data and adjust your approach based on findings to optimize results over time.

Incorporating these best practices into your text message prospecting efforts will help you establish meaningful connections with prospects while maximizing the impact of your campaigns for your real estate business. By respecting recipients’ preferences, delivering messages at the right time, and continuously monitoring performance metrics, you can drive engagement, nurture real estate leads, and ultimately achieve success in your real estate businesses.

Tools and Technologies for Real Estate Marketing

Here’s a look at some popular real estate CRM (Customer Relationship Management) and text message automation solutions:

Real Estate CRMs with Texting

Many real estate CRMs, such as kvCORE, LionDesk, and Follow Up Boss, integrate seamlessly with real estate text messages. These platforms allow you to manage your contacts, personalize messages with CRM data, and schedule automated text campaigns directly within the CRM interface.

Dedicated Text Message Automation Tools

Platforms like Podium, TextMagic, and SimpleTexting specialize in SMS marketing and offer features specifically tailored for real estate agents. These tools provide functionalities like two-way texting capabilities, mass messaging options, pre-built text message templates, and detailed analytics to track campaign performance.

Benefits of Using These Tools

Effortless Scheduling – Schedule automated text message campaigns in advance, freeing up your time to focus on closing deals. Set reminders for open houses, follow-ups after inquiries, or birthday greetings – all on autopilot.

Hyper-Personalization – Integrate your CRM data with your texting platform to personalize messages with the recipient’s name, property interests, or past interactions. This adds a human touch and increases engagement.

Data-Driven Decisions – Leverage built-in analytics to track key metrics like open rates, click-through rates, and response times. Use this data to refine your messages, optimize timing, and measure the success of your campaigns.

Investing in the right tools can transform your text message prospecting from a scattered effort to a well-oiled machine, driving more interested leads and boosting your bottom line.

Advanced Strategies

Consider incorporating these starts to make the most out of your text message templates for prospecting clients.

1. Leverage Multimedia Messaging (MMS):

Text message prospecting isn’t limited to plain text. Consider incorporating a Multimedia Messaging Service (MMS) to boost engagement and increase the impact of your messages.

How it works:

  • Images: Showcase properties with eye-catching photos directly in your messages.
  • GIFs: Use short, animated GIFs to grab attention or add a touch of humor to your message.
  • Videos: Send short video snippets of virtual tours or property highlights.

2. A/B Testing for Messaging Optimization:

Don’t settle for guesswork when crafting your messages for text. A/B testing allows you to experiment with different versions of your message and see which resonates best with your audience.

How it works:

  • Develop Variations: Create a few different versions of your message that tweak elements like call to action, wording, or use of emojis.
  • Split Test: Send each variation to a smaller segment of your audience and track the results.
  • Analyze and Adapt: Based on which version gets the most opens, clicks, or responses, you can identify the winning message and adjust your overall strategy for future campaigns.

Final Thoughts

Overall, text message prospecting is a contemporary and highly effective strategy that leverages SMS’s directness and ubiquity to connect with possible clients. This approach ensures high open and response rates and aligns with the modern consumer’s preference for quick, convenient communication.

Real estate professionals can significantly enhance their outreach efforts by incorporating personal touches, respecting legal and ethical considerations, and utilizing advanced tools and strategies.

The key here is to maintain professionalism, obtaining explicit consent, segmenting contact lists for personalized communication, and crafting clear, concise, and engaging messages. Additionally, leveraging CRM systems and text message automation tools can streamline processes, allowing for more efficient and impactful campaigns.

With the right approach and tools, real estate professionals can turn this innovative strategy into a key component of their marketing mix, staying ahead in today’s market and securing a competitive edge.

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